[SOGo] Feature request: central signature distribution

[T.B.]

Hi,

I'd like to discuss a feature request regarding a central mail-signature
distribution for SOGo web interface, Thunderbird (with SOGo Integrator)
and Outlook.
Some people may ask, why would you do that?
Short answer: The uniform appearance is a matter of "Corporate
Identity", which is very important for many companies. And it simplifies
admins job, too.
Some companies even use mail signatures for advertisement or
announcements (e.g. new products, exhibitions, ...).
In many countries companies are forced by law that their e-mails and
their business letters contain legal information about the company like
CEO, members of the board, address, tax-ID, Commercial Register Number,
legal entity number and so on.
Therefore a central management is necessary.
And for Inverse, it's an sales argument.


To explain how this could work, let me introduce the discontinued
freeware "Outlook Signature":
Outlook Signature is an Windows executable which is executed by the
user-logon-script.
It takes templates, fills in custom user data (name, phone nr., mail
address, job title, ...) and places the signature files in the
appropriate location where Outlook expects them. Even if the user is
allowed to change the signatures, they will get overwritten by the logon
script at next boot.


Feature list:
Generate any number of signatures based on custom templates (HTM, RTF
and TXT),
Use of data from any database source,
Using data from the Active Directory in a Windows Server environment (+
LDAP),
Automatic distribution of all signature files,
Automatic setting of Outlook signature options,
Set different signatures for new messages and for replies,
Support for Outlook 2000, XP, 2003, 2007,
Automatic detection of the version of Outlook,
Central configuration via INI file (s),
Debug mode

Old Website:

German (from Internet Archive):
https://web.archive.org/web/20130224064509/http://zerbit.de/projekte/outlooksignature.aspx

Google Translate English (from Internet Archive):
http://translate.google.de/translate?hl=de&sl=de&tl=en&u=https%3A%2F%2Fweb.archive.org%2Fweb%2F20130224064509%2Fhttp%3A%2F%2Fzerbit.de%2Fprojekte%2Foutlooksignature.aspx


The download is still available from the Internet Archive:
https://web.archive.org/web/20130224064509/http://zerbit.de/download/outlooksignature1902.zip

-----------------------------------

For SOGo this could be designed as follows:

An SOGo administrator creates signature templates (HTM, RTF and TXT) and
saves them preferably to a database.
SOGo server provides a service where Thunderbird Integrator and an
possible executable like "Outlook Signature" gets the updated
signatures. This service should fill in the data from the databases into
the templates - server side! Therefore the user source database should
get extended.
Maybe there could be a additional possibility that an user can edit
specific data fields for his signature in the Web Interface and
Thunderbird Integrator - controlled by ACLs.
Or a mechanism where a user can make an direct request (not by e-mail)
to the admin to change specific fields like job title or phone number.

Currently we are using different signatures for people with and without
mobile phone numbers. The sales people also use different signatures.
But not every user should be able to use every available signature.

------------------------------------

What do other people here and at Inverse think about this?

Kind regards

T.B.

[Davor Vusir]

** Skickat från mobilusken! **

Post by T.B.
Hi,
I'd like to discuss a feature request regarding a central mail-signature

distribution for SOGo web interface, Thunderbird (with SOGo Integrator) and
Outlook.

Post by T.B.
Some people may ask, why would you do that?
Short answer: The uniform appearance is a matter of "Corporate Identity",

which is very important for many companies. And it simplifies admins job,
too.

Post by T.B.
Some companies even use mail signatures for advertisement or

announcements (e.g. new products, exhibitions, ...).

Post by T.B.
In many countries companies are forced by law that their e-mails and

their business letters contain legal information about the company like
CEO, members of the board, address, tax-ID, Commercial Register Number,
legal entity number and so on.

Post by T.B.
Therefore a central management is necessary.
And for Inverse, it's an sales argument.
To explain how this could work, let me introduce the discontinued
Outlook Signature is an Windows executable which is executed by the

user-logon-script.

Post by T.B.
It takes templates, fills in custom user data (name, phone nr., mail

address, job title, ...) and places the signature files in the appropriate
location where Outlook expects them. Even if the user is allowed to change
the signatures, they will get overwritten by the logon script at next boot.

Post by T.B.
Generate any number of signatures based on custom templates (HTM, RTF and

TXT),

Post by T.B.
Use of data from any database source,
Using data from the Active Directory in a Windows Server environment (+

LDAP),

Post by T.B.
Automatic distribution of all signature files,
Automatic setting of Outlook signature options,
Set different signatures for new messages and for replies,
Support for Outlook 2000, XP, 2003, 2007,
Automatic detection of the version of Outlook,
Central configuration via INI file (s),
Debug mode

https://web.archive.org/web/20130224064509/http://zerbit.de/projekte/outlooksignature.aspx
http://translate.google.de/translate?hl=de&sl=de&tl=en&u=https%3A%2F%2Fweb.archive.org%2Fweb%2F20130224064509%2Fhttp%3A%2F%2Fzerbit.de%2Fprojekte%2Foutlooksignature.aspx
https://web.archive.org/web/20130224064509/http://zerbit.de/download/outlooksignature1902.zip

Post by T.B.
-----------------------------------
An SOGo administrator creates signature templates (HTM, RTF and TXT) and

saves them preferably to a database.

Post by T.B.
SOGo server provides a service where Thunderbird Integrator and an

possible executable like "Outlook Signature" gets the updated signatures.
This service should fill in the data from the databases into the templates
- server side! Therefore the user source database should get extended.

Post by T.B.
Maybe there could be a additional possibility that an user can edit

specific data fields for his signature in the Web Interface and Thunderbird
Integrator - controlled by ACLs.

Post by T.B.
Or a mechanism where a user can make an direct request (not by e-mail) to

the admin to change specific fields like job title or phone number.

Post by T.B.
Currently we are using different signatures for people with and without

mobile phone numbers. The sales people also use different signatures.

Post by T.B.
But not every user should be able to use every available signature.
------------------------------------
What do other people here and at Inverse think about this?
Kind regards
T.B.
--
https://inverse.ca/sogo/lists

+1

[Szládovics Péter]

Post by T.B.
Hi,
I'd like to discuss a feature request regarding a central
mail-signature distribution for SOGo web interface, Thunderbird (with
SOGo Integrator) and Outlook.

Which Outlook feature is support the getting signatures from a server?

Post by T.B.
Some people may ask, why would you do that?
Short answer: The uniform appearance is a matter of "Corporate
Identity", which is very important for many companies. And it
simplifies admins job, too.
Some companies even use mail signatures for advertisement or
announcements (e.g. new products, exhibitions, ...).
In many countries companies are forced by law that their e-mails and
their business letters contain legal information about the company
like CEO, members of the board, address, tax-ID, Commercial Register
Number, legal entity number and so on.
Therefore a central management is necessary.

I don't think so... Is Exchange support it?
What will about the attached mailboxes, on behalf functions, etc. ? When
we send any email in name of the other people, which signature will we
need to use?

Post by T.B.
To explain how this could work, let me introduce the discontinued
Outlook Signature is an Windows executable which is executed by the
user-logon-script.
It takes templates, fills in custom user data (name, phone nr., mail
address, job title, ...) and places the signature files in the
appropriate location where Outlook expects them. Even if the user is
allowed to change the signatures, they will get overwritten by the
logon script at next boot.

See above.
Or I didn't understand this mail...

[ABBAS Alain]

There is a good How to to make a signature by user with amavisd + Altermime
http://serverfault.com/questions/401900/amavis-atermime-dynamic-email-signatures-disclaimers



Le Samedi 8 Février 2014 22:46 CET, Szládovics Péter <***@szladovics.hu> a écrit:
  2014-02-08 15:23 keltezéssel, T.B. írta:Hi,

I'd like to discuss a feature request regarding a central mail-signature distribution for SOGo web interface, Thunderbird (with SOGo Integrator) and Outlook.
Which Outlook feature is support the getting signatures from a server?
 Some people may ask, why would you do that?
Short answer: The uniform appearance is a matter of "Corporate Identity", which is very important for many companies. And it simplifies admins job, too.
Some companies even use mail signatures for advertisement or announcements (e.g. new products, exhibitions, ...).
In many countries companies are forced by law that their e-mails and their business letters contain legal information about the company like CEO, members of the board, address, tax-ID, Commercial Register Number, legal entity number and so on.
Therefore a central management is necessary.
I don't think so... Is Exchange support it?
What will about the attached mailboxes, on behalf functions, etc. ? When we send any email in name of the other people, which signature will we need to use?
 To explain how this could work, let me introduce the discontinued freeware "Outlook Signature":
Outlook Signature is an Windows executable which is executed by the user-logon-script.
It takes templates, fills in custom user data (name, phone nr., mail address, job title, ...) and places the signature files in the appropriate location where Outlook expects them. Even if the user is allowed to change the signatures, they will get overwritten by the logon script at next boot.
See above.
Or I didn't understand this mail...
 --
Szládovics, Péter

Onlinedemo.HU
Any sufficiently advanced technology is indistinguishable from magic.
Arthur C. Clarke
--
Alain Abbas
11 rue Robert Schumann
54500 Vandoeuvre
Tel : [phone]
skype: alain.abbas--
users-***@public.gmane.org
https://inverse.ca/sogo/lists

[Szládovics Péter]

Post by ABBAS Alain
There is a good How to to make a signature by user with amavisd + Altermime
http://serverfault.com/questions/401900/amavis-atermime-dynamic-email-signatures-disclaimers

Yes, of course, but if you use digital signatures on your client side,
it will broken all of your outgoing mail security, cos it makes
modification on the mail body after it's signed.
In my opinion this is the worst thing ever of the world - if you use
digital signatures.

If you don't use smime, this can be good, but in corporate environment
usually need to use digital signatures and/or encryption.

[Bill Warren]

I'm brand new to Sogo. I have started up ZEG appliance for VMWARE stock with no changes. I can't find out how to create a new user.

when I enter the command line cn user/newuser I get "no such file or directory"

Also I have tried connecting to the appliance using Apache Directory Studio using DN cn=admin,dc=example,dc=com
Password sogo

And I get authentication failed. Any help is greatly appreciated.

Thanks,
Bill Warren

The information contained in this communication is privileged and/or confidential information intended only for the use of the individual or entity named above. If the reader of this is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication or the information contained in this communication, is strictly prohibited. If you have received this communication in error, please immediately notify us via email. Thank you.

[Marcin Kukiełka]

Hi
If you want to create new user mailbox you have to run:
cyradm --user <cyrus admin user> localhost
This command brings you to Cyrus command line and then you type command:
cm user/newuser

Post by Bill Warren
I'm brand new to Sogo. I have started up ZEG appliance for VMWARE
stock with no changes. I can't find out how to create a new user.
when I enter the command line cn user/newuser I get "no such file or directory"
Also I have tried connecting to the appliance using Apache Directory
Studio using DN cn=admin,dc=example,dc=com
Password sogo
And I get authentication failed. Any help is greatly appreciated.
Thanks,
Bill Warren
______________________________________________________________________
The information contained in this communication is privileged and/or
confidential information intended only for the use of the individual
or entity named above. If the reader of this is not the intended
recipient, you are hereby notified that any dissemination,
distribution or copying of this communication or the information
contained in this communication, is strictly prohibited. If you have
received this communication in error, please immediately notify us via
email. Thank you.

--
Marcin Kukiełka
Support Online Sp. z o.o.
ul. Poleczki 23
02-822 Warszawa
Telefon: [phone]



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